Arrangements for ongoing management of placement for cross-border placements

Step three of four

The first authority should consider with the second authority arrangements for the ongoing management of the placement. It is important to recognise that the first authority retains responsibility for the individual and the management and review of their placement. In this regard, the authority’s responsibilities to the individual are no different than they would be if the individual was placed with a provider in the authority’s own country.

However, the practicalities of managing the placement may prove difficult, particularly when the placement is a long distance away. Therefore, the first authority may often need to make arrangements for the second authority to assist. Any such arrangements should be set out in writing – being clear as to what role the second authority is to play and for how long. Clarity should also be provided on the regularity of any reporting to the first authority and any payment involved for services provided by the second authority. In some cases there may be merit in this arrangement being part of the contract between the placing authority and care provider. 

The arrangement should consider how urgent cases are to be managed where there may be a need for face-to-face contact with the provider or individual concerned. In the case of regular placement reviews, the arrangement may also consider whether and how the second authority may be able to assist the first authority by gathering information about local resources.

In accordance with the key principles outlined in this this guidance, authorities should always seek to work together and cooperate when making arrangements. Both authorities should recognise the importance of ensuring that the adult’s needs and wellbeing are at the heart of the arrangements that are put in place. (24)