We offered evening and weekends online – evening and quizzes- they do virtual walks – really essential. More informal 24/7 as online so extend reach.
Day service provider
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Published: January 2021
Last updated: May 2022
This guide addresses the challenges faced by the social care sector during the pandemic. It describes how local authorities, providers, individuals and communities have responded with a range of solutions to ensure people have the support they need. It includes examples of practical and financial support for market continuity as well as innovative solutions benefiting individuals and communities.
Commissioners, providers and the community sector will find this useful to inform immediate responses to the crisis as well as longer term market shaping plans.
The challenges of COVID-19 are many and the impacts ongoing. The sector already faced enormous challenges prior to the pandemic – longstanding financial pressures, a precarious and narrow provider market, limited choice and control for citizens in many areas, struggles to scale innovation and engage community assets, an undervalued workforce and increasing workforce shortages. The crisis has magnified these issues and local authorities are taking a huge financial hit.
Despite that, social care has continued to function. Overall, people were not left without care (though waiting lists are now growing). Community mobilisation ensured people received vital food and medicine. Some providers responded flexibly to meet needs in creative and positive ways. The provision of care, however, came at a terrible cost for people living in care homes, their families and care workers. Those using and providing other forms of support also faced considerable challenges. People missing out on reablement or healthcare may have reduced independence or suffered damage to their mental health as a result. The same is true for the millions of people awaiting surgery and the estimated 1.9% of the population experiencing long COVID. The longer term impacts of these on people’s needs and on the workforce are still to be understood.
At the beginning of the pandemic local authorities and commissioners needed to respond quickly to a rapidly developing crisis to ensure people received vital care and support. Approaches that helped include:
Some local authorities have taken proactive steps to engage with citizens, develop innovative solutions or taken market shaping measures to ensure social care providers are able to continue operating. Future planning, though, must be based on what people actually want. If it’s propping up a market that doesn’t give real choice, it’s time to think again. Plans must address the risk of future outbreaks and the multiplying impact of winter pressures, increasing needs, limited availability of some services and dire staff shortages to avoid what may be experienced by some who use social care as a ‘permanent lockdown’.
The social care sector is complex and crucial. It involves millions of people and vast sums of money. Failures would be devastating for individuals, their networks and beyond. COVID-19 emphasised the scale and importance of the sector.
A number of pressures which already existed in social care have been amplified by the pandemic as summarised below,
Community-based services have also faced issues with staff sickness, absence, costs, PPE and loss of business. The lack of regular testing for people receiving social care, home care workers, unpaid carers and personal assistants will have accelerated transmission across a range of settings.
Supported living schemes faced similar challenges to care homes, but did not get official access to testing until much later, despite supporting people facing higher risks from COVID-19, including people with learning disabilities.
Many buildings-based services – day centres and short breaks – have had to close temporarily or change their offer. Some services have still not returned to face to face support.
Support for direct payment users was variable across the country. Some areas were slow off the mark. Many direct payment users felt abandoned:
“The only communication from my council was very general and addressed to “Dear DP user”.”
This under-estimated the challenges individuals were facing with access to and inflated costs of PPE, workers being off, contractual issues, the difficulty and cost of back-up support and contingency planning, let alone the isolation and fear that people experienced.
Shared Lives carers experienced varied responses from local authorities. Some council-run schemes saw co-ordinators redeployed leaving households with limited support. Shared Lives schemes were missed from early government guidance so had inconsistent messages, and Shared Lives carers were not initially recognised as keyworkers. Some experienced difficulties accessing PPE (though some local authorities provided this). Households locking down together faced extra costs and added pressures when other usually essential supports were not available.
Digital barriers are a significant issue. As more services moved online, despite real efforts by many providers to keep people connected, exclusion and isolation were compounded for those without digital access. Lack of digital skills for staff was also an issue.
There have been varied solutions to the issues faced. Commissioners will want to ensure the positive community and innovative solutions become embedded in ongoing approaches. The ADASS budget survey and Coronavirus survey from June 2020 showed how councils rapidly adapted and enhanced provision of information and advice, re-trained council staff and partnered with volunteers to enhance support. There has been a range of measures of practical and financial support for providers throughout the pandemic. Importantly, providers, communities, carers and individuals have adapted to respond positively to the challenges.
Local authorities provided funding (including via emergency funding from the government) to local providers to support cash flow, sustainability, cover excess costs and extend services. Examples include:
Local authorities also provided practical support including:
CQC has been documenting innovative and inspiring examples of how providers are responding to COVID-19. Examples include supporting people to stay in touch with family and friends, use of technology, virtual exercise classes, enhanced infection control, supporting people and their families with information and advice, plus practical ways of supporting staff such as with safe travel arrangements as well as emotional support.
Providers themselves have adapted rapidly and many have implemented changes to ensure safety whilst promoting wellbeing.
Wiltshire Council have supported us providers by agreeing to pay all invoices sent to us, ensuring we are financially stable to continue the service during the crisis. They have also offered to pay for additional costs such as training new staff, extra travel incurred due to emergency service provision and the purchase of tablets for the use of video calling service users’ families during the lock down. These have enabled our company to continue providing services safely and without financial concern, particularly with the cost of personal protective equipment (PPE).We have kept a log of actions and activities taken due to COVID-19 to ensure we know what happened and when. We have also been able to keep in touch with the service users’ families with regular updates on top of their video calls. Because of this, we are able to easily reference resources we have found, reasons we have taken actions and provide accurate information to families for peace of mind. Examples of actions taken below:
With urgent pressure to free up NHS beds, local authorities quickly established routes to support hospital discharge. Some pre-empted the devastating consequences of rapid discharge and quickly closed care homes to all new admissions. Examples to support and avoid hospital admissions include:
People achieve better outcomes when they make their own decisions about support, rather than receiving services scripted by commissioners or assessors. Innovative services also help attract new people into social care, plus experienced staff wanting more creative, quality and sustainable jobs. Commissioners can help by promoting direct payments, innovation and flexible support.
Direct payments (DPs) offer choice and control, and are designed to be used flexibly and innovatively. Commissioners should support and promote their use.
There are positive reports of pro-active support, advice and practical help by local authorities and by DP support services. Areas with strong co-production were closer to understanding what was working for people and ensuring citizens shaped the response. Some areas have seen shifts towards DPs for people wanting more flexibility than their commissioned arrangements allowed, including for hospital discharge support.
In regular meetings with the social care minister, members of the National Co-production Advisory Group and other self-advocates have fed through patterns of experience. This has been complemented with registers of people’s experience such as the Be-Human register.
Actions reported as helpful by people using direct payments include the following:
One of our earliest actions was to redirect a reviewing team. A real asset – called all people with a DP to see how they were doing, contingency plans, any advice needed or additional funding. This really settled folks down a lot early on. Barnsley
Letters were posted to all DP users. This gave assurance and ideas for using budgets flexibly and who to contact for help and advice: council numbers, DP support service, insurance numbers – rather than just online resources. Hammersmith & Fulham
We contacted all our DP recipients at the start to make sure people had plans, give support and we continued contact where this was requested. Our PAs have access to PPE, Infection control training and swab testing. We also have a back-up pool of PAs. Nottinghamshire
Flexibility of community support has proven key in providing meaningful connections. A number of services extended their offer to reach people in new ways. Whilst many centre-based services closed, some rapidly responded by contacting people, making regular phone calls, dropping off supplies, offering in-reach and activities.
One short break service continued its support to adults to with learning disabilities and their families and moved its community choir online. Some services distributed digital devices and helped people get online – something commissioners could support post-COVID-19.
There has been positive feedback on individual service fund (ISF) arrangements as providers used person-centred approaches to quickly re-shape support in line with people’s wishes and changing circumstances.
We offered evening and weekends online – evening and quizzes- they do virtual walks – really essential. More informal 24/7 as online so extend reach.
Day service provider
Shared Lives arrangements are high quality, flexible and adaptable by nature. There were many positive stories of supportive households and resourceful Shared Lives carers building on their networks. Shared Lives Plus and local schemes provided support, guidance and connections to enable households to cope and often thrive. There are examples of Shared Lives carers who provide short breaks and day support being paid (Portsmouth) in the absence of their usual ‘business’ to retain their skills and flexibility.
Shared Lives offers fantastic local options and is strongly placed to respond rapidly to add local capacity (Growing Shared Lives) including for hospital discharge.
Lots of evidence of how it works really well for hospital discharge and back to independence but also builds relationships and connection that is sustained even when people move back home. Lots of schemes taking referrals, fast tracking new carers assessments, using tech to make matches etc. Now that testing is more widely available it should make things easier too. We want to scale this solution up in response to the crisis.Shared Lives Plus
Community micro-enterprises have been offering a wealth of support through tailored local provision and have flexed rapidly to deploy creative solutions. In Somerset micro-enterprises successfully support significant numbers of people with network co-ordination by Community Catalysts. Micro-enterprises collaborated to set up The Buzz – online sessions of dance, art and activities for people around the country to connect and have fun during the crisis.
Self-managed teams have performed well offering a responsive alternative to traditional home care centred around an individual and their natural networks. They are already highly responsive, solution focussed and maximise people’s skills and relationships. They also offer decent pay and conditions for workers, shared decision making and flexibility. Radical-home-care.
The TLAP ‘Directory of innovations in community centred support’ has documented how groups and organisations are working differently during the pandemic and offering great person-centred support. Their stories of promise also charts the multitude of creative responses that have evolved in communities across England. Themes include: keeping people connected; digital innovation; information and advice; self-directed support; and workforce.
Commissioners must ensure effective support for all carers during the crisis and beyond. Areas that know their communities and carers well have been able to respond quickly and flexibly to get the right support to carers. The following approaches have been shown to be effective:
We were very keen to support family carers and wanted to support our commissioned organisation to continue and develop their support offers, including calling regularly.
Barnsley
The amazing community mobilisation response through the pandemic serves as a reminder to commissioners that strong communities are essential to providing solutions. Grassroots organisations and community anchors have a deep local understanding of what’s needed and have real strength in organising. It broadens the concept of which organisations can provide support. There are fantastic examples of local businesses such as food suppliers, handypersons, takeaways, pubs, restaurants and hotels responding to provide great practical solutions. Such an approach also benefits the local economy.
Many groups came together harnessing the energy, commitment, goodwill and knowledge of local people. They add value and connect people using social care with community offers to enhance support or provide back-up and tackle loneliness. Examples of community coordination in local areas include:
Our vision is to spread a ‘Staffordshire Together’ ethos across statutory and voluntary, community and social enterprise sectors with robust coordination focused on prevention and early intervention.
Commissioners need to find the right relationship balance to ensure that non-statutory effort remains mobilised. The TLAP report, Towards resilience: making community matter in social care highlights how community focused initiatives are key to a more resilient future for all those that draw on, provide or commission adult social care support. Mutual Aid groups, neighbourhood support and peer networks can also play a key role in sharing information and reaching people. Commissioners can help facilitate links with the statutory sector and fill the gaps where council activity can make most difference. This, however, should not replace, restrict or slow down non-statutory efforts.
Practice example: Weathering the storm: Community & Council Collaboration in Kirklees
Relationships, communication and trust are pillars of good commissioning and have been vital in responding rapidly and effectively to the crisis. Areas that already had strong relationships in place quickly built on these. Respective knowledge and expertise was maximised for a ‘sum is greater than the parts’ effect in these examples:
Early, frequent, and supportive communication with providers has been highly valued. The examples below are just a few of many demonstrating the benefits and practical steps to support this – some commissioner-led, some provider-led.
We started with communication with providers to understand their situation. We rang all providers, not just commissioned ones and then set up a website to collate all issues and information. People really appreciated being asked. It went a long way to getting a good partnership set up.
Somerset
A place to come to share grievances and work through solutions. It has been good then to have a place where the local authority and CCG want to come in and talk about things that are important to providers as normally commissioners invite providers in.
CEO of national not-for-profit provider
We celebrate on social media the wonderful examples we get sent of how people are coping.
Nottinghamshire
The Performance tracker 2021 sets out how public services responded to the pandemic. One key area is the fundamental shift in how technology is used. For example use of the Capacity Tracker app has provided central government, local authorities, NHS trusts and providers with useful data on capacity in care homes and its potential could be expanded.
Greater use of technology has also improved communication between local authorities, providers and the families and friends of people using services. But this shift has not benefitted everyone and some people have been further excluded as many services moved online.
Members of the SCIE Co-production Network talked about how digital meetings had made it easier for them to be involved without the effort of travelling and balancing other commitments. Action on Disability (a disabled people’s organisation) has provided a safe and supported venue that people can choose to come to join other virtual meetings.
It’s important that commissioners work with local people to take stock of digital shifts. Digital should not be the only channel but there must be capacity building within communities to increase digital inclusion. Don’t leave people behind.
People have faced significant trauma. It’s important to enable human reflection and connections – ensure people’s relationships are restored, that carers are supported, that citizens are valued. The wellbeing of the workforce is vital and workers may need support to sustain their commitment and energy.
Co-produce – you can’t commission without the voice of citizens. How are things for them? What will improve things for them now and in the longer term? How can you do more of what helps? Co-produce a shared vision of what good looks like. The TLAP I Statements could be a good starting point for discussion along with the vision of Social Care Future.
The message is learn together – don’t rush to back to business as usual. Celebrate what people do for each other – tell stories of community, reciprocity and resilience. Give people a strong sense of being ‘larger than self’. Use this moment to bank and build social capital. Celebrate providers that have really focused on quality of life. Reflect on what you as a commissioner have done.